In compliance with the applicable laws, standards and regulations governing the processing of personal
information, as may be amended or enacted from time to time, including, but not limited to Information
Technology Act 2000 and the rules and regulations there under Darshana Industries Private Limited,
(“Company”) seeks your consent to collect and use your personal data for the purposes defined in this
are aware of any changes, please review this policy periodically.
Collection and Processing of Personal Data
Company maintains certain personal information about you as part of our general personnel records,
inclusive of direct employees and non-employee resources. Our records may include, among others, your
full name, employee number, position title, contact numbers, mailing and email addresses, Government ID
numbers (Aadhaar Card/Pan Card/Driving Licence/ Ration Card/ any other agreeable Govt documents),
marital status, educational background, employment application, history with the company, areas of
expertise, details of salary and benefits, bank details, performance appraisals and salary reviews, records
relating to holiday and other leave, working time records and other management records.
Company obtained this information directly from you without any coercion, undue influence beginning
with your application for a role within the company either as a direct employee or non-employed resource
and throughout such entire employment/contract life cycle leading up to or including your exit from
Company. Company will receive and/or retain the information in various forms (whether in writing,
electronically, verbally or otherwise). Company has also obtained some of these information, by your
express consent and/or by force of our legal and contractual relations, from public offices, private
enterprises and individuals and you voluntarily agree without any demur (or) protest.
Company uses this information for a variety of personnel/resource administration, work and general
business management purposes, information to administer payroll, improve and maintain the
administration of employee benefits (leave entitlement, insurance, other applicable benefits). facilitate the
management of work and employees, operate performance and salary reviews, operate the Company's IT
security and communications systems, comply with record keeping and strict adherence of other legal
obligations. The information will also be used in filling of government reports, handling of preemployment, annual health check-ups, checking of background (for hiring purposes), analysis of Manpower
(organization diagnosis and total rewards review), management reporting, corporate events and other
incidental activities thereto.
Company also processes information relating to your health which may amount to sensitive personal data.
The particular information that the company holds relating to your health is the records of sickness absence
and medical certificates/medical reports which employees have provided (or) directed to be submitted).
Security of your Personal Data
The information is placed in duly protected and controlled by the local HR Team. Some of this personal
information is stored in a database located at the respective offices of Company. Company has security
measures in place which ensures the confidentiality of the information contained in the database and these
measures will be reviewed over time and upgraded in line with technological developments. The remainder
Retention, Management and Deletion of Your Personal Data
Retention, Management and Deletion of Your Personal Data
Your personal data in digital and/or physical forms will be retained, managed, or deleted in accordance
with all applicable laws. Company endeavours to retain your information only for as long as it believes is
necessary to fulfill the purposes for which the information was collected (including, for the purpose of
meeting any legal, administrative, accounting, regulatory or other reporting requirements or obligations).
Disclosure to Third Parties:
Company will not disclose your personal data to any third party without your consent except:
1. to our parent (or) holding company, subsidiaries, affiliates, group companies, related and associated
2. to our business partners, affiliates, clients and third party service providers;
3. to the extent permitted by law, to any third party credit agency including but not limited to banking
institution for payroll processing;
4. to any financial institution in connection with your loan/ financing application required or
requested by you, or in connection with background verification;
5. to our business partners (clients) who require Personal Identifiable Information (PI) as part of their
information security policy before enrollment, modification, and/or creation of user access to their
VPN, various systems and/or applications to fulfill the job or task required.
6. lawfully permitted or required under the law or in relation to any order, direction, decree or
judgment of a court
7. required for the purpose of prevention of crime, illegal/unlawful activities or fraud or for the
apprehension or prosecution of offenders or for an investigation relating to any of these;
8. required to protect our rights and defend the interest of Company, its asset and property:
9. required or requested by you; and
10. required to carry out any of the Purposes stated above
Information Security Practices and Procedures
Company endeavors to maintain physical, technical and procedural safeguards that are appropriate to
protect your information against loss, misuse, copying, damage or modification and unauthorized access or